It's easy to fall into the trap of being "busy" instead of productive.
Motion vs. action.
If you take 100 steps sideways you are in motion, but no closer to your destination.
Whilst ensuring that you're heading in the right direction is important, the only thing that brings you closer to your destination is positive steps forward.
The example I tend to use use for motion is planning, but since planning is a piece of the puzzle, I prefer to label it "over-planning".
I used to be the master of creating the perfect revision plan in my early education, but very little work was actually achieved. In-fact... it was a form of procrastination from the actual work.
No amount of planning (alone) will bring you closer to your goals. The ONLY thing that will is the tasks and habits that move you forward.
What usually tricks people out is the feeling of comfort and gratification from motion. Everything's neat, tidy, and organised. You have a vision of where you want to go and what you need to do. Life's good.
Don't fall for it.
This is especially the case if a curve ball is thrown into your day...
"I'll change my plan", "Let me update my Notion", "Hmmm... what can I do with my day now *proceeds to plan*".
What's important is when you step back at the end of the day, how much has actually been achieved.
I want to stress this one more time... when you step back, how much was ACTUALLY achieved.
And how to achieve more? Simply crack on with what needs to get done. And this might require dropping other responsibilities, but unless they're time sensitive, they can wait.
It won't always feel comfortable, you'll likely be more stressed about how much you've done, but rest assured action is being taken and you're moving in the right direction.
Until any kind of action has been taken, you're yet to move, remember that.
(I don't mean to be firm, the aim is to cut through the layers we all build up)